Custom order table columns

What custom columns are for

Shopify orders often hold the data you need to run production—but not in the default Orders list. Orderline’s Orders table is configurable for your whole shop so you can see the right fields without opening every order.

You can:

• Show or hide built-in columns (Order, Date, Customer, Payment status, Channel, and others)
• Drag to reorder any column
• Add custom columns from order data: custom attributes, shipping or billing address fields, order fields (e.g. note), and order metafields that have a Shopify definition
• Mark custom columns Filterable so you can filter from the column header and save those filters in views

Changes apply to all staff. Column layout is managed in one place; individual staff members cannot set their own layout.

Ship by is a built-in column (when Order timelines are on). Deadline rules, urgency badges, and Flow ship-by use the dedicated ship-by deadlines path—not a generic metafield column—though the same order can also store other metafields as custom columns.

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Open column settings

1. Open Orderline from your Shopify admin.
2. Go to Settings in the left sidebar.
3. Click Columns.

Settings navigation with Columns selected

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Show, hide, and reorder columns

The column list shows every column that can appear on the Orders table. Each row has:

Control	What it does
Drag handle (left)	Change column order
Checkbox	Show or hide the column on the Orders screen
Label + preview	Column name and a preview value when available
Filterable (custom columns)	Allow header filters and saved views on this field
Delete (custom columns only)	Remove a column you added

Reorder columns

1. Click and hold the drag handle on a row.
2. Drag the row up or down.
3. Release where you want the column to appear.

Changes save automatically. You will see a brief Saving… then Saved toast.

Column list with drag handles and checkboxes

Show or hide a column

• Checked — column appears on the Orders table for everyone.
• Unchecked — column is hidden but kept in your configuration (you can turn it back on later).

Use this to simplify the table without losing your layout. For example, hide Channel if you only sell on one sales channel.

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Standard columns

These columns are available on every store. You can reorder and show/hide them; you cannot delete them.

Column	What it shows
Order	Order name / number (link to Shopify admin)
Ship by	Ship-by date and urgency when Order timelines are enabled (Automatic SLA or merchant-managed)
Date	Order created date
Customer	Shipping name or email
Payment status	Paid, pending, refunded, etc.
Fulfillment status	Fulfilled, unfulfilled, etc.
Total	Order total
Channel	Sales channel name (for example Online Store, Etsy, Faire)
Delivery method	Shipping line title

Orders table with customized column order

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Add a custom column

Steps

1. In Settings → Columns, open Add custom column.
2. Choose Source (one of the types below).
3. Choose Field from the dropdown (a preview value may appear next to the field name).
4. Edit Column label if you want a different header (Orderline suggests a label in sentence case).
5. Click Add column.

The new column appears at the bottom of the list. Drag it to the position you want. New custom columns start with Filterable off until you turn it on. You can add up to 10 metafield columns.

Columns settings with a metafield custom column and Filterable

Source types

Source (Settings label)	What you can pick
Custom attributes	Checkout / app note attributes on the order
Metafields	Order metafields that have a definition in Shopify
Shipping address	Name, phone, lines, city, company, formatted address, etc.
Billing address	Same shape as shipping
Order fields	For example order note, customer email

Long values are shortened in the table. Hover a cell to see the full text when the UI provides a full-text hover.

Order metafields

Use Source → Metafields when another app, checkout extension, or Flow writes order-level data into defined order metafields (for example a retailer code, PO reference, or preorder-related date stored as an order metafield).

In product today	Not in this path
Order metafields with a Shopify definition	Typing an arbitrary namespace and key by hand
Optional Filterable for header filters and views	Line-item, product, or variant metafields as order-row columns
Cap of 10 metafield columns per shop	Adding every metafield without choosing columns

If the Field list says No order metafield definitions found for this shop, create or confirm definitions under Shopify Admin custom data for orders, then reopen Columns.

Ship-by deadlines use a dedicated Ship by column and, in merchant-managed mode, the fixed Flow metafield orderline.ship_by. Prefer the ship-by guide for deadlines and urgency—not a generic metafield column—unless you deliberately want the same value visible as an extra column.

Make a custom column filterable

1. On the custom column row, turn on Filterable (see the Columns screenshot above).
2. Orderline may show Indexing… while it builds filter indexes for open orders.
3. When ready, use the filter control on that column header on the Orders screen, then optionally save a view.

If indexing fails, the UI can show Index failed—retry or contact support if it persists.

Standard columns that support filtering stay available when visible; custom columns require the Filterable switch (off by default for new columns).

Delete a custom column

1. Click the delete icon on the custom column row.
2. Confirm in the dialog.

Standard columns cannot be deleted—only hidden.

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Existing orders and re-sync

Column settings take effect as soon as they save. Cell values come from order data stored in Orderline.

Situation	What to do
New orders after you add a column	Values fill in as orders sync
Older orders missing attribute or address values	Run Settings → General → Re-sync orders
New metafield column	Open orders are filled for the keys you configured (you may see Indexing… if Filterable is on)
Column layout not updating on Orders	Leave Settings and open Orders again

Re-sync on Settings → General

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Troubleshooting

Custom column is empty for some orders

Cause	Fix
Order synced before that data was available	Re-sync, or wait for the next order update
Field empty on that order in Shopify	Check the order in Shopify admin
Wrong field selected	Remove the column and add again using the preview line
Metafield has no definition	Only defined order metafields appear under Metafields
Private / inaccessible metafield	Other apps’ private fields may not be readable; use merchant-visible definitions

Field not in the dropdown

Custom attributes / addresses / order fields

• Confirm the field exists on orders in Shopify.
• If values are missing after a recent app or checkout change, run Settings → General → Re-sync orders.
• Fields you already added as columns will not appear again in the list.

Metafields

• Confirm an order metafield definition exists in Shopify for that field (Custom data → orders).
• Fields without a definition will not appear under Source → Metafields.

I do not see the Columns page

You need permission to manage shop settings. Ask your store admin to adjust staff permissions or configure columns for you.

Changes did not save

Check for an error banner at the top of the page. Ensure you have a stable connection. Try toggling a column or reordering again—each change triggers an automatic save.

At most N metafield columns

The app enforces a maximum of 10 metafield columns. Remove an unused metafield column before adding another.

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Quick reference

┌────────────────────────────────────────────────────────────┐
│  CUSTOM COLUMNS CHECKLIST                                    │
├────────────────────────────────────────────────────────────┤
│  ☐ Settings → Columns                                        │
│  ☐ Show/hide and reorder standard columns                    │
│  ☐ Re-sync if attributes/addresses missing on older orders   │
│  ☐ Add custom column: pick Source, then Field                │
│  ☐ Metafields: only defined order metafields; max 10         │
│  ☐ Turn on Filterable when you need header filters / views   │
│  ☐ Drag columns into position; open Orders to confirm        │
└────────────────────────────────────────────────────────────┘

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Next: filter and save views

Once columns (and Filterable where needed) are set up, filter the orders table and save those filters as reusable views—including search, channel, payment, and custom-column filters.

For ship deadlines and urgency colors, see Order deadlines (ship-by date).

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Need more help? Contact Orderline support or see Getting started if you are new to the app.